Expense Tracker

Receipts captured at the register

Track expenses on custom forms, capture the receipt with a phone camera or an upload, and submit for tracking and approval by email.

Included in the $80/mo access fee · no add-on modules

Custom expense forms you define

Receipt capture by camera or upload

Email approval routing

Searchable, exportable expense history

Why churches keep expense tracker in ChurchHarmony

A volunteer submits from the parking lot with a photo of the receipt. Faded paper in a glovebox is not a reimbursement process.

Requests route by email to the approver and the decision is recorded, which matters at audit time and at budget time.

Expense forms are custom forms, so the fields match how your treasurer actually reports.

A youth leader submits three receipts from a trip, each with a photo, and the treasurer approves them by email.

Repair costs are logged against the building category and export for the annual budget review.

Yes, with the receipt photographed by the phone camera.

Yes, routed by email to whoever you designate.

Need it to work a particular way for your congregation? Ask us — custom module requests get built, not filed on a wishlist.

Every module shares one database, so nothing needs syncing and nobody re-enters a name.

A drag-and-drop form builder for everything a church collects — with results stored as a searchable database…

Create, database, track, and maintain important resources — categorized, with files and notes attached and a rolling…

A centralized view of every file uploaded across ChurchHarmony — folders and subfolders, search, sort, and version…

Expense Tracker is one of 24 modules included in the $80 monthly access fee. Unlimited members, no add-ons, no contracts.

Unlimited members · no contracts · unlimited support included