Compare
Comparing church management software? Start with the pricing model.
Most church management platforms are good software. The differences that actually change your annual cost are structural: whether you are billed per member, which modules sit behind an upgrade, and what a gift really costs to accept. Here is where ChurchHarmony stands, and the questions worth asking whoever else you are talking to.
Where ChurchHarmony differs structurally
The right-hand column describes what is common across the church management software category, not any one company. Pricing and packaging change often — always confirm current terms directly with the vendor you are evaluating, and ask them the questions below.
Seven questions to ask any church software vendor
Including us. If a rep cannot answer these in plain numbers on the first call, that is the answer.
Q01
Is the price per member, per record, or per church?
This single question accounts for most of the cost difference between quotes. A flat church-wide price and a per-record price diverge fast as a congregation grows.
Q02
Which modules are on this plan, and which need an upgrade?
Ask for the list of what is not included at the quoted tier. Giving, texting, check-in, and forms are the ones most often gated.
Q03
What is the total cost of a $100 online gift by card and by ACH?
Add the platform fee, the processing fee, and any monthly giving fee. Compare the all-in number, not the headline percentage.
Q04
Is texting included, and at what rate?
Per-seat, per-credit, and per-segment pricing produce very different bills for the same volume of messages.
Q05
What happens to our data if we leave?
Ask specifically whether you can export member records and giving history yourself, in a usable format, without a fee.
Q06
If we need something built, what is the process?
A feature request board and a phone call to the people writing the code are two different answers.
Q07
Is there a contract, and what does cancelling cost?
Month-to-month with no cancellation fee is not universal. Get it in writing.
The math
Run your own numbers before the call
Add up what your church pays today for church management, online giving, email, texting, forms, and registrations — monthly fees plus the percentage on giving. That total is the number to compare against $80 plus usage.
Most churches that switch are consolidating three to five subscriptions, and the savings come from the consolidation more than from any single line item.
What churches typically consolidate
All six live inside the $80 monthly access fee, sharing one member database.
The difference that does not fit in a table
ChurchHarmony is family owned and operated, and built in part by members of congregations like yours. When you need a module to work a particular way, that is a phone call and then a change to the software — not a knowledge-base article, a community forum thread, or a vote on a feature wishlist.
Let’s see if we can save your church money.
Bring your current invoices to the call. Most churches leave with fewer systems, fewer logins, and a smaller monthly bill.
Unlimited members · no contracts · family owned & operated